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Job Objective:
The HSE Sales Officer assists in providing advice and support on all aspects with regards to HSE and Technical Safety to internal and external clients. He / She is responsible for ensuring compliance with corporate safety standards, implement safety directives, improve safety performance, and ensure Company safety policies and procedures are aligned with governmental regulations. She/ He also has an annual sales target as determined by management and communicated |
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| Job Title: | HSE/BID DOCUMENTATION EXECUTIVE |
| Reports to: | HSE/TECHNICAL SAFETY LEAD |
| Grade Level | OFFICER 1 |
| Location: | SCSP CORPORATE OFFICE LAGOS. |
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Key Roles & Responsibilities |
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Assists in developing proposals and documentation for environmental, occupational Audits, training, and other services on HSE in line with ISO 18001, 9001 & 14001 and Technical safety services in line API, IEC and other industry specified standard for review by Lead. Assist in prioritization and coordinate of HSE activities (Inspection, servicing and installation) and work as a team with HSE support services — for internal and external clients. Assists in development of library of standards in respect of point 1 and 2 above. Preparation, formatting of company documentation, proposals in line with QMS 9001 for technical safety and HSE bids. Assisting lead in provision of technical safety services (HAZOPs, SIL, HAZID, Lessons Learnt and other PHA methodology) which include but not limited to review of documentation, mark-up of P&IDs, scribing for session, preparation of report and follow-up till completion. Ensure up to date software for PHA studies and certification Assist in formulating & distributing minutes for the Health & Safety meetings. Ensure close out report and implementation. Provision of induction, training instruction and support to all asset personnel in relevant areas of HSE Ensure that all accidents are documented and report submitted to lead, investigated and recommended improvements implemented. Assist in the development of health &safety policies, systems of work and procedures. Perform random site inspection and audit as assigned by lead Participate in knowledge sharing / best practice across company assets to aid delivery of HSE performance & KPI’s Supervise the supply/use/replacement and inspection of safety equipment to all sections. Assist in developing operational safety manual and procedures aimed at total quality management system |
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Ensure Efficient and Accurate Preparation of Bid Documents and Arrangements to Submit to the
Client Within Defined Tender Deadlines.
Ensure Bid and Proposal Documentation is Arranged, Collated and Presented in a Professional
Manner
Organize and Facilitate Bid Review Meetings Ensuring that Respective Agendas, Attendance lists and Action trackers are up to date.
Maintain Status of Generic Proposals and Ensure they are Reviewed, Revised and Reapproved
When necessary.
Monitor Bid/Quotation throughout Each Bid Process, Providing Weekly Reports for Sales and
Management Use.
Perform Sales Co-coordinator Duties by screening and approving Sales and Marketing Executives schedules.
Work with the IT Administrator to Ensure Safe Keeping of Classified Bid Documents Adhering to
Procedures and Regulations
Liaise with Administrative unit to ensure that all Required Bid Documentations are up to date at all times
Ensures all Sales, Projects, Technical and Company Documents are scanned and documented in
CRM
Ensures Efficient and Accurate Retrieval of Document and Data when Needed.
Perform Document Maintenance Duty such as Document Reviews etc.
Ensure the company info box is properly and adequately monitored
Receives RFQ’s and directs them to the appropriate unit to prepare quotation (Engineering or
HSE)
Follow-up on quotations preparation and submission to ensure 24 hours submission for small and
48 hours for medium /high quotations
Keep abreast of developing trends within the Life and Fire safety industry.
Meet or exceed progressive sales quota.
Develop and maintain customer profile base in ACT.
Ensure that all proposals and contracts are processed, and that any information required to complete client billing is given to finance in a timely manner.
Escalate critical customer situations to the appropriate level of management
Any other assigned roles by the lead and/or management
Qualifications:
Good first degree from a reputable higher institution
HSE Qualification is an added advantage.
Minimum Experience:
3 – 5 years’ relevant experience
Competencies
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Confidential in necessary matters Excellent planning, organizational and time management skills Excellent verbal, written communication and presentation skills Strong IT skills Proficiency in the use of Microsoft Word, Excel, Outlook, and PowerPoint Proficiency in QMS Ability to speak confidently and articulately in front of a group. Analytical and creative skills Strong problem-solving skills Ability to communicate clearly and effectively Pays close attention to detail. Efficient time Management skills. Ability to work on own initiative Ability to work in, and adapt to a rapidly changing environment Ability to work co-operatively with others to complete tasks and implement process improvements. Excellent communication & reporting skills- written and oral. Gathering, analyzing and reporting on key H&S data/statistics An assertive but calm demeanor Self-motivated |
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Key Interfaces |
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Sub-contractors Clients’ representatives Operations Team Finance Team (Stores) Technical Sales Team OEMs Procurement Regulatory Agencies (LASEPA, LSC, DPR etc.) |
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Travel Time |
| The job requires 50% travel time from the job holder. |
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Language |
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Proficiency in English Language (Written & Spoken) is a must. Knowledge of one or more international language is added advantage. Ability to speak other local Nigerian languages is a plus. |
The right fit? Send your CV and supporting documents to talent@scspng.com
